✦ New: Excapy AI — your team's AI assistant

Tour operator software for excursions and group travel

Full control of sales, operations and finance for your agency — from booking to boarding.

Free trial→

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Seat map

Edinburgh · Coach 01

32/46

Excursion · Edinburgh

Confirmed

Bookings

32/46

Received

£38.4k

Monthly sales

+18%

£142.8k

Michelle

Your team now has an artificial intelligence assistant

Excapy AI works for your team inside the system: it answers usage questions instantly, fills in forms, takes action and understands images.

💬

Answers questions instantly

How to do anything in the system — and also why something happened.
📝

Fills in forms

Dictate the data or send a photo of a client form: it types everything for your team to review and save.
⚡

Takes action

Ask and it creates a complete tour — itinerary, photos and prices — or records an expense straight from the receipt.
📷

Understands images

Send a screenshot or any image when showing is easier than explaining.

Free trial →

Excapy AI

System assistant

Online

Create a complete tour to Rome, departing 12 September, 3 nights

All set! I created the tour with a day-by-day itinerary, photos and prices — just review and publish.

📷 hotel-receipt.jpg Add this expense to the books

Done! I read the receipt and recorded the expense: £1,850.00, Central Hotel, variable costs. ✓ Expense recorded

Royalty Operadora de Turismo

The system has greatly facilitated our daily lives, from selling our packages through partner agencies to managing reservations, payments, and finances. Congratulations to everyone at Excapy.
Agência Pensatur Viagens

I have been using the Excapy system since 2022 and I am very satisfied; it has significantly improved the management and sales of our travel agency. The highlight goes to the support team, which is always present and ready to answer our questions. Thank you very much!
Agência Brazolin Turismo Pedagógico

Without a doubt, this is the best system for those who work with educational trips. We are enjoying it a lot; Joanna from support is very attentive and answers all our questions. I recommend Excapy with my eyes closed.
Vivências Operadora SP

I have been using the system since 2022. It greatly facilitates our sales with the integration of the system with the website. Just not having to keep receiving payment receipts already helps me a lot. I recommend it to all travel agencies.
Agência Visite Araguaina

The Excapy system has opened new horizons for me and taken the Visite Araguaína agency beyond the limits of the state; it has made me believe in the system's potential. I am amazed!
Agência Gra Viagens

Overall, the service exceeded expectations, both in terms of the technical quality of the demonstration and the excellence in customer relations. Consultant Joanna demonstrated not only technical knowledge but also empathy and commitment to the success of Gra Viagens. Final service rating: 10/10 We strongly recommend maintaining this standard of service in future sessions and congratulate the team for the excellent support provided.

Perfect for operators of

Tours & excursions
Multi-day tours
Activity tours
Religious tours

How it works

Excapy simplifies your daily tasks by integrating sales, operations, and finance into One seamless system.

From managing bookings to tracking payments, Excapy streamlines your processes so you can focus on growing your business and delighting your customers.

Our customizable website integration seamlessly integrates payment processing, enabling you to effortlessly showcase and sell your tours and activities online.

Join the growing number of tour operators across the world who have made the switch to Excapy and experience the difference for yourself.

Free trial

Key features

Streamline your tour operator business

E-commerce (online store)

Sell your tours online and manage your bookings on a modern and responsive website
Tour reports

Rooming list, seat map, participant list, and many other reports instantly
Financial control

Receivables management, expense booking, cash flow, and much more
Electronic contract

Your clients sign with 1 click, thanks to our integration with the ZapSign
Email notifications

Your client receives the booking voucher, payment confirmation, and many other notifications through email
WhatsApp notifications

Just like with email, your client can receive all notifications through WhatsApp
Facebook ads integration

Advertise all your tours automatically on Facebook and Instagram
Email marketing sending

Send email marketing campaigns to your customer base and sell a lot more!
WhatsApp marketing sending

Get better results in promoting your tours with WhatsApp campaigns

Who is using

We are contributing to the growth of various tour operators across the world.

Boost your sales with an online sales platform and drastically reduce your costs with manual tasks

Billing

Additional users

Each additional user costs USD9.00 per month on the monthly plan or USD81.00 per year on the yearly plan.

Basic plan

USD49.00 /month

Billed monthly

Total

1 system user
Excapy AI — your team's AI assistant New
Unlimited customer users
Own domain and HTTPS certificate (secure site)
Online credit card sale (integration with Stripe and PayPal)
Invoice issuance
Automatic invoice clearance
Sale in foreign currency with automatic conversion
Integrated CRM with kanban pipeline
Tour selling price calculator
Issuance of traditional contract in PDF and word
Issuance of electronic contract (integrated with ZapSign)
Seat assignment
Check-in of participants
Reports (seat map, participant list, rooming list, birthdays, etc.)
Waiting list
Automatic email notifications for:
Booking made, confirmed, canceled, and pending
Welcome user
Happy birthday
Reminder of upcoming tour
Boarding location, time, and meeting point
Post-tour customer satisfaction survey
Itinerary schedule
Complete itinerary attached in PDF
Waiting list
Lead capture and segmentation
Integration with Facebook and Instagram ads
Luggage tag and direct mail generator
Customer and vendor registration
Organization of transfers (with driver and time)
Access control through profiles
Tour expenses recording
Receivables management
Cash flow
Financial controls
Financial reports
Excapy support via chat
International website translated into multiple languages (english, spanish, french, italian, german, dutch, and portuguese) (Not included)
Reminder of invoice due (Not included)
Sale through b2b partner (Not included) ⁽¹⁾
Notifications through WhatsApp (Not included)
Email marketing campaigns (Not included)
WhatsApp marketing campaigns (Not included)
⁽¹⁾ The b2b partner is the possibility of selling all your products through partner agencies.

Standard plan

USD99.00 /month